How to Easily Save Hashtags to Save Time Posting IG Captions (and What the Heck a Hashtag Is)

If you’re looking to save time while marketing your store on Instagram, you’ve come to the right place. In this post, I’ll share a time hack to speed up posting on IG for your business.

But before I dive into the tip, we need to get our feet wet by talking hashtags. I get SO many questions about hashtags. What the heck is a hashtag? When should I use them? Can anything be used as a hashtag? How many should I use? Where can I use them?

Have you had any of these questions? I bet you have. I created a quick, helpful video for you titled, “What the heck’s a hashtag?”. It’s a retailer’s version to better understand what a hashtag is and what kinds of hashtags you should be using. BUT BEFORE YOU WATCH…please note: I filmed this in 2013…yes, 2013!!! It all still applies and is filled with lots of hashtag tips and examples. Since recording this video, I recommend not using many hashtags on Facebook, but definitely use them on Instagram! Here’s the video:

Ok, now that you’ve watched the video and fully understand hashtags, let’s jump into the time-saving Instagram tip. 😊

As you learned, including hashtags on your posts are a must to drive users to your profile and ensure your content gets found. But creating impactful hashtags or typing in up to 30 hashtags per post for every single post can be time-consuming and daunting.

Here are two time hacks to help:

1. Create 3-5 groups (or more if you’re really active on IG) of hashtags that you find yourself consistently using. Open up Notes on your phone, enter each of the groupings of hashtags, and the next time you’re posting to IG just open up that hashtag Note, copy the group of hashtags you want to use, and paste them into the IG caption.
   
2. Another option (my preferred way) is to create a keyboard shortcut on your phone. Trust me, this is so simple to set up. Below are written instructions as well as a step-by-step video on how to easily set this up:

For iPhone:

• Tap Settings icon, then tap General, then tap Keyboard.
• Tap on Text Replacement, then tap the + symbol in the top right corner.
• In the Phrase field, type in the entire phrase or groupings of hashtags you’d like to create a shortcut for.
• In the Shortcut field, type the name of the groupings or phrase. For example “Group1” or just “1” or categorize it such as “NewProduct” or “Events”.
• Now, let’s test. Compose a new Instagram post and type the shortcode you created in the caption. When you do, you should see your shortcut appear as a text-substitution button just above the keypad.

For Android:

• Tap Settings, Language & input, then Personal dictionary. Tap the language option of your choice.
• Tap the + button in the top-right corner of the screen, then type the word or text string that’ll trigger the shortcut.
• In the next line, type in the actual phrase/groupings of hashtags you want to appear when you type the shortcut, such as “#yourlocation #typeofproduct #categoryofpost”. Unfortunately, the phrase is limited to about 50 characters.
• Tap the Back button and you should see your shortcut appear as an entry on the Personal dictionary screen. Tap + to add another shortcut.
• Now, let’s test. Compose a new Instagram post and type the shortcode you created in the caption. When you do, you should see your shortcut appear as a text-substitution button just above the keypad.

Don’t put this off! Spend 5-10 minutes to get your hashtag groupings stored either in Notes or as keyboard shortcuts and utilize these moving forward every time you post to your IG feed.

NOTE: You can modify the hashtags anytime if you don’t always want to use the exact same ones in your groupings, or if you want to mix up the order, and I recommend you do this. Sometimes, the groupings are a good baseline as is and other times useful to build from. Make sense?

With Instagram being one of the best retailer apps to sell products and build raving fans, it’s imperative to learn how to successfully market your store using it. And great news! I have another free Instagram resource for you! Click here to access the Instagram Post Anatomy and learn how to create high performing Instagram post!